# File Drive Manager — Document manager integrated in Griddo > The document manager built into Griddo. Upload, organise, and publish documents with a permanent URL. Update the file — the link stays. **URL:** https://griddo.io/en/file-drive-manager **Language:** English --- *File Drive Manager* ## The document changes.The link does not. Upload, organise and publish any document with a permanent URL — and when you need to update the file, every link pointing to it keeps working. --- *Everything in one place* ## Your document manager, inside Griddo. A university manages a lot of documents: tuition fees, regulations, guides, syllabi, course sheets, reports, annual reviews... Until now, managing them meant keeping a shared folder in one place, links in another, and remembering to update every page whenever a PDF changed.File Drive Manager lives inside the same platform where you already manage your web. Your documents, your folders, your URLs — all centralised, all connected to the rest of your ecosystem. --- *The update that does it all* ## Update the PDF. The pages update themselves. **Tuition fees change every year. Regulations get updated. Programmes get revised.** Every time that happened, the process was the same: upload the new PDF, copy the new URL, go into every page where it was linked and replace the link by hand. With File Drive Manager, you just replace the file. The URL does not change. Every link pointing to that document keeps working, but now points to the new version. All pages are updated. Automatically. And if you want to know exactly where you are publishing that document, the manager shows you at a glance every page where it is linked. Replace the file while keeping the same URL All links update automatically See at a glance every page where the document is linked Download always available for the end user --- *Ready to publish instantly* ## Every document has its URL. Ready to publish. Every file you upload to File Drive Manager automatically receives a permanent URL. Copy it with one click and use it wherever you need it: in a module on your website, in an email body, on an admissions landing page, or on an event microsite. The document lives in Griddo. You decide where it is seen. URL generated automatically on upload Copy the URL with one click from the details panel Share or publish on any page or channel Public or restricted access depending on site configuration --- *You will always find what you are looking for* ## Folders, filters and search. Your way. **Build the folder structure that fits your institution: by department, document type, academic year, or site.** Create the folder structure that fits your institution: by department, document type, academic year, or site. Move files between folders, rename them, and organise the library at your own pace.When you need to find something, the search tool, file-type filters, and sorting options take you to the document in seconds. Nested folder structure (create, rename, move, delete) Navigate the folder tree from the side panel Search by file name Filter by type: PDF · DOC · XLS · CSV · ZIP · TXT Sort by name, upload date, or size Grid or list view, whichever you prefer --- *More than a file* ## Every document, with its context. Every file in File Drive Manager supports a readable title, alternative text, and tags — so your library is navigable by people, not just by file names. Tags make cross-project organisation easy: a single document can sit in a folder while carrying tags from multiple projects or campaigns. File name, type, size, and last updated date are always visible. Descriptive title (independent of the file name) Alternative text Custom tags Type, size, and upload date — always visible --- *Compatible with your institution's formats* ## The formats you already use. All of them. Category Formats Documents PDF · DOC · DOCX · TXT Spreadsheets XLS · XLSX · CSV Compressed ZIP Video MP4 and standard video formats --- *What's coming* ## Document to web page **File Drive Manager already solves day-to-day document management. What comes next goes beyond storage.** The manager will automatically generate a summary of each document — so your team knows what it contains at a glance, and search becomes more precise without relying on the file name. Structured documents (course programmes, syllabi, academic sheets) will be convertible directly into publishable web pages — with the same look and feel as the rest of your site, ready to publish from day one. --- ## Frequently asked questions about File Drive Manager ### What file formats does File Drive Manager accept? File Drive Manager accepts PDF, DOC, DOCX, XLS, XLSX, CSV, TXT, ZIP and video. The maximum file size is 50 MB. ### If I replace a document, does the public link change? When you replace a file, every link pointing to it keeps working and the end user downloads the new version automatically. ### Can I use File Drive Manager across all the sites in my ecosystem? Documents you upload are available to link from any site in your ecosystem. ### Are documents publicly accessible or can they be restricted? Access to published documents depends on each site's configuration. Speak with the team to define the visibility policy that fits your institution. ### Is there a limit on the number of documents or folders? Check the details on the pricing page or speak with the team. ### Can I see from the manager which pages have a document linked? You can see at a glance every page in your ecosystem that has that document linked. --- ## Your documents, organised and always up to date. --- ## Manage your documents with Griddo **Tell us about your institution and we will show you how File Drive Manager can simplify your workflow.** Fill in the form and the Griddo team will get back to you within 24 hours. --- *Generated from [File Drive Manager — Document manager integrated in Griddo](https://griddo.io/en/file-drive-manager)*